GUIDE · COE
Certificate of Eligibility (COE)
在留資格認定証明書The first step for founders coming from abroad
If you are outside Japan, the Certificate of Eligibility is usually the first document you need. Here is how the process runs, from application to residence card.
Apply at
Japan
Regional immigration bureau
Takes
1–3 months
JETRO’s typical range
Valid for
3 months
Use it to land within this time
Electronic
Yes
Can be received by email since 2023
From COE to residence card
- 01
Apply for the COE 認定証明書の申請
Filed at a regional immigration bureau in Japan — usually by a representative in Japan such as a gyoseishoshi or a person connected to the business.
- 02
Receive the COE 交付
On paper or by email. An electronic COE can be forwarded to you abroad and shown on a smartphone.
- 03
Apply for the visa 査証
At a Japanese embassy or consulate in your country, with the COE.
- 04
Land in Japan 上陸
Within 3 months of the COE’s issue date. You receive your residence card at major airports.
- 05
Register your address 住居地の届出
At the city or ward office within 14 days of moving in.
Timing tips
- Prepare the business plan, office and capital first — the Business Manager rules now ask for much more
- If you receive the COE electronically, complete the receipt registration through the link in the email
- Plan your trip so you land well within the 3-month validity
We do not give visa advice
Only licensed gyoseishoshi and lawyers may prepare immigration applications for a fee. See our experts page.
FAQ
How long does a Certificate of Eligibility take in Japan?
JETRO gives a typical range of about one to three months. It depends on the bureau and how complete the application is.
How long is a Certificate of Eligibility valid?
Three months from the issue date. You need to apply for landing in Japan within that time.
Can I receive the Certificate of Eligibility by email?
Yes. Since March 17, 2023, the COE can be issued electronically and forwarded to the applicant abroad, who can show it on a smartphone.
Sources
- Application for Certificate of Eligibility — Immigration Services Agency
- Electronic Certificate of Eligibility (在留資格認定証明書の電子化) — Immigration Services Agency
- Setting up business in Japan — residence status steps — JETRO
This page is a plain-English summary, not legal advice. The official Japanese guidelines always take priority.
NEED HELP IN ENGLISH?
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Gyoseishoshi who prepare Certificate of Eligibility applications for founders — in English.
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